Help to organize BIM deliverables: how to structure your technical process and avoid mistakes that cost you time and reputation

What are BIM deliverables and why do they require structure?

BIM deliverables are the graphic, documentary, and technical translation of the model. They’re not just sheets. They’re products that communicate design decisions, construction criteria, technical data, and the real scope of the project.

These deliverables include:

• General drawings, details, sections, and elevations

• Models in shared formats (such as IFC or NWC)

• Coordination reports

• Quantity takeoff templates

• Documents such as BEP, schedules, and technical sheets

When these elements are not organized, the client doesn’t understand the project, the team gets confused, and the model becomes an obstacle instead of a tool.

Common problems caused by disorganized BIM deliverables

Most studios that look for help to organize BIM deliverables don’t have a capacity issue—they have a structure problem. Frequent mistakes include:

Lack of folder structure
Without clear naming rules or organizational logic, files get lost, duplicated, or versioned incorrectly.

Uncontrolled submissions
Drawings are often delivered without knowing if they’re updated or properly reviewed.

Poorly exported models
Without a clear guide for exporting views, sheets, or reports, deliverables include incomplete or incorrect data.

Disconnection between disciplines
When architecture, structure, and MEP deliver separately without a common system, overlaps, inconsistencies, and technical doubts appear.

What does it really mean to “organize” your BIM deliverables?

Organizing is not just naming files properly. It means structuring the entire flow from the model to delivery, including:

• What is delivered

• When it’s delivered

• Who reviews it

• What criteria it must meet to be approved

• Where it’s stored and how it’s shared

It’s about building a technical system that works even if the team grows, projects change, or external collaborators join.

📎 Suggested link: 3X BIM System

The most useful resources to organize deliverables

There are technical documents and platforms that can help you structure BIM deliverables with professional criteria. Some of the most relevant include:

• CAMACOL – BIM Information Management
  Clear organizational logic for documents, including deliverable classification, naming best practices, and folder structures.
  View resource: CAMACOL PDF

• BIM Project Execution Planning (PEP) Guide
  An academic template that outlines what to deliver, how to organize it, and what to include at each phase.
  View resource: PEP Guide

• Autodesk Help – BIM 360 Docs
  If you work in the cloud, Autodesk Docs allows version control, remote reviews, and customizable structures.
  View resource: Autodesk Docs

Key technical components for organizing BIM deliverables

If you’re starting to structure your system, make sure to include:

• Revit template with named and organized views
  Configured by phase and type of deliverable: general, details, construction, coordination, etc.

• Standardized technical nomenclature
  Clear rules for naming files, sheets, and folders. Example:
  ARC_PL_01_ArchitecturalPlan_V1.pdf

• Internal review protocol
  Define who checks what before sending. This reduces mistakes, prevents premature submissions, and improves technical quality.

• Validation checklist
  Items such as:
  ✔ Does it have a title block?
  ✔ Is it at the correct scale?
  ✔ Does the content match the model version?
  ✔ Is the file clean of reference elements?

When should you seek professional help?

It’s time to ask for help to organize BIM deliverables if you face situations like:

• Deliverables being reviewed two or three times before approval

• Models not matching the delivered sheets

• Files disappearing, duplicating, or confusing versions

• Clients constantly commenting on technical issues (not architectural ones)

• A team that works well but delivers poorly

📎 Suggested link: BIM Success Stories

What results can you expect after organizing deliverables?

Once a real structure is applied, changes are evident from the first project:

• Deliveries ready ahead of time

• Fewer comments due to graphic inconsistencies

• Less dependence on the technical director for every check

• Smoother teamwork

And the best part: you can replicate this order on every new project.

Conclusion: organizing deliverables is a strategic decision, not an aesthetic one

If your drawings look attractive but still generate doubts, mistakes, or delays, then there’s a deeper problem. And it has a technical, structural, and organizational solution.

Help to organize BIM deliverables exists. And it can transform how you produce, review, and deliver your work.

Supporting Links

• 3 Step BIM System – Exclusive method by Andreina López to transform technical offices into organized, reliable studios.

• BIM Success Stories with ActivoBIM – Real client stories of professional deliverables, order, and technical recognition.

• Florida Building Code (FBC) – Official requirements relevant to BIM standards and deliverables.